Sometimes moving an office is more stressful than moving a household. Preparing for the move is key to ensuring that everything on your list is complete. Use this office move checklist as a guide to keeping things on track!
Planning
– Determine a time frame and moving schedule.
– Make a list of tasks and assign tasks to employees. Remember to set up a moving committee to help organize the transportation of items.
– Set up a communications plan to let customers, suppliers, and other important parties know about the move. Contact current service providers to inform them of the move. Make sure that new providers are aware of installation dates, including telephone lines, fax, Internet access, postal service, etc.
– Determine the new office set-up and look.
Packing
– Purchase packing supplies, including appropriate boxes.
– Provide packing instructions to employees or professional packers. Make sure boxes are properly labeled with office location, importance, and content.
– Prepare furniture for moving and label each piece so it will be moved to the correct area of the new space.
– Properly prepare equipment for moving. This includes removing any liquids and ensuring removable parts are packed and labeled. Make sure items that you will need in the near future are still easily accessible.
Moving
– Get moving quotes from companies. Use TalkLocal to find moving companies immediately. TalkLocal will compare them for you and find a local, high-rated moving company that is available when you are.
– Book special technical assistance ahead of time to move and install important equipment such as a photocopier, computer network, or specially telephone service.
– Find out in advance where the moving truck can park to load at the old office location and where it can unload at the new location. Inform surrounding businesses of your move and if you’ll be blocking entrances or taking additional parking spaces.
